Tech Tip - Week of March 30, 2026

Week of March 30, 2026

Weekly Tech Tip: OneDrive vs. SharePoint — Which One Should I Use?

At WDLT and CTS, we use both OneDrive and SharePoint to help us work smarter and support one another. Knowing when to use each tool helps keep our work organized, accessible, and collaborative.

OneDrive = “My Workspace” (Personal Work)

Use OneDrive when:

• You are working on something individually  

• You are drafting or preparing a document  

• You are not ready to share yet  

• A document is confidential but needs to be shared with a specific person (use the “Share” option)  

Avoid using OneDrive when:

• The document needs to be accessible to a team long-term  

• Others will need access even if you are no longer with the company  

Important Reminder:
Even if you share a file from OneDrive, it still lives in your personal account. If your account is removed, the file is removed for everyone.

Think of OneDrive as your personal space to build, learn, and refine your work.

Example: Drafting a new procedure or creating notes before sharing with your team

SharePoint = “Our Team Space” (Shared Work)

Use SharePoint when:

• Files need to be shared with your team  

• Multiple people need to view or edit  

• Documents should be stored and accessible long-term  

Think of SharePoint as our shared home base—where work lives so others can find it, use it, and build on it.

Examples:
Final policies, shared forms, trackers, or any document others may need access to

Best Practice: Start in OneDrive → Move to SharePoint

1. Start your work in OneDrive  

2. When ready, move it to SharePoint to share with your team  

This helps ensure everyone is working from the most up-to-date and accessible version.

Quick Tip About Sharing from OneDrive

You can share files from OneDrive—but remember:

• The file still belongs to your personal account  

• If your account is deleted, the file is lost for everyone  

If a document needs ongoing or team access, it should be saved in SharePoint instead

Why This Matters

Using the right tool helps us:

• Reduce confusion and duplicate files  

• Support teamwork and transparency  

• Make sure everyone has access to what they need  

Need Help? We’ve Got You

Join us during Tech Open Hours:

• Tuesdays: 10:00 AM – 12:00 PM  

• Thursdays: 2:00 PM – 4:00 PM

• 35 Elm Street – Employee Lounge  

Or submit a Tech work ticket anytime—we’re here to support you!

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